Understanding DBS TT Form: A Comprehensive Guide for Employers

Introduction

The DBS TT Form (Third-Party Disclosure Form) is an essential document that employers use to obtain background checks for individuals who will be working with children or vulnerable adults. This form authorizes the Disclosure and Barring Service (DBS) to share relevant information about the individual's criminal record and any other relevant information that may impact their suitability for the role.

Understanding the DBS TT Form

The DBS TT Form consists of three sections:

1. Section A: Employer details
2. Section B: Candidate details
3. Section C: Role details

Section A: Employer Details

In this section, the employer must provide information about their organization, including:

• Name of organization
• Address
• Contact information (email, phone number, website)
• Type of organization (e.g., school, care home, charity)

Section B: Candidate Details

The candidate must provide personal information, including:

• Full name
• Date of birth
• National Insurance number (if known)
• Current address
• Any previous addresses used in the past 5 years

Section C: Role Details

In this section, the employer must provide information about the role for which the background check is being sought, including:

• Job title
• Job description
• Start date
• End date (if applicable)
• Purpose of the background check (e.g., safeguarding children, working with vulnerable adults)

DBS Disclosure Levels

There are three levels of DBS disclosure available:

• Basic Disclosure: Reveals unspent convictions, cautions, reprimands, and final warnings.
• Standard Disclosure: Includes all information on a Basic Disclosure, plus any spent convictions that are not considered "protected."
• Enhanced Disclosure: Contains all information on a Standard Disclosure, plus any information held by the police that may be relevant to the role.

The level of disclosure required depends on the nature of the role and the level of risk posed to children or vulnerable adults.

Fees for DBS Checks

The cost of a DBS check varies depending on the level of disclosure required. As of April 2022, the fees are as follows:

Processing Times for DBS Checks

The processing time for DBS checks can vary depending on the level of disclosure required and the availability of information. However, the average processing times are as follows:

Tips and Tricks for Completing a DBS TT Form

• Be accurate: Provide all information accurately and completely. Any errors may delay the processing of the application.
• Use the correct level of disclosure: Choose the level of disclosure that is appropriate for the role.
• Attach proof of identity: Include a copy of your candidate's passport, driving license, or other acceptable form of identification.
• Submit the form securely: Send the completed form to the DBS through their online portal or by post.
• Keep a record: Retain a copy of the completed form for your records.

Pros and Cons of Using DBS TT Forms

Pros

• Protects children and vulnerable adults: DBS checks help employers to ensure that individuals working with these populations are suitable and safe.
• Reduces risk: By identifying individuals with criminal records or other relevant information, DBS checks can help employers to reduce the risk of harm to children or vulnerable adults.
• Enhances reputation: Organizations that conduct DBS checks are seen as being responsible and committed to safeguarding.

Cons

• Can be time-consuming: DBS checks can take several weeks to process, which can delay the hiring process.
• Can be expensive: The cost of DBS checks can be significant, especially for large organizations that hire many employees.
• May not always reveal all relevant information: DBS checks do not always reveal all information that may be relevant to an individual's suitability for a role.

FAQs

1. Do I need to obtain a DBS check for all employees?
   Not all employees require a DBS check. DBS checks are only necessary for individuals who will be working with children or vulnerable adults.

2. How long are DBS checks valid for?
   DBS checks are valid for the lifetime of the individual. However, employers may choose to request updated checks depending on the nature of the role and the organization's safeguarding policy.

3. What happens if a candidate has a criminal record?
   The presence of a criminal record does not automatically disqualify a candidate from employment. Employers must consider the nature of the offense, the circumstances surrounding it, and the individual's suitability for the role.

4. Can I appeal a DBS decision?
   Individuals can appeal a DBS decision if they believe that the information disclosed is inaccurate or incomplete.

5. Where can I get more information about DBS checks?
   The DBS website provides comprehensive information about DBS checks, including the application process and guidance for employers.

6. What is the DBS Update Service?
   The DBS Update Service allows individuals to keep their DBS certificates up to date by automatically notifying employers of any changes to their criminal record.

7. Do I need a DBS check if I am a volunteer?
   Volunteers who work with children or vulnerable adults may require a DBS check. The organization for which they are volunteering will usually be able to advise on whether a check is necessary.

8. Do DBS checks reveal spent convictions?
   Spent convictions are not usually disclosed on a Basic Disclosure, but they may be disclosed on a Standard or Enhanced Disclosure.

Call to Action

If your organization employs individuals who work with children or vulnerable adults, it is essential to implement a robust DBS checking process. By utilizing the DBS TT Form, you can ensure that your employees are suitable for their roles and that you are meeting your safeguarding obligations.