Where to Print to .PDF for MS Project Online

5 Easy Steps to Export Your Projects to .PDF

Whether you need to share your MS Project Online plans with stakeholders, archive them for future reference, or simply print them out, exporting them to .PDF is a convenient and versatile option. Here's a step-by-step guide to help you do it:

1. Open the MS Project Online Project:

Navigate to the MS Project Online interface and select the project you want to export.

2. Click on "File" and "Export":

From the top menu bar, click on "File" and then select "Export."

3. Choose "Adobe PDF" Format:

In the "Export" dialogue box, select "Adobe PDF" as the format from the "Save as type" dropdown menu.

4. Specify Export Options:

If desired, you can further customize your export by adjusting the print settings, such as page margins, scaling, and orientation, in the "Options" section.

5. Select a File Location and Save:

Click "Browse" to choose where you want to save the .PDF file. Then, enter a filename and click "Save" to export the project.

Benefits of Exporting to .PDF

Using .PDF as your print format offers several advantages:

• Portable and Shareable: .PDF files are universally recognized and can be easily shared with others, regardless of their device or operating system.
• High-Quality Output: .PDFs preserve the layout, fonts, and graphics of your project plans, ensuring a professional and polished appearance.
• Compact File Size: While retaining high quality, .PDFs are typically smaller in file size than other print formats, making them easier to store and send.

Common Mistakes to Avoid

To ensure successful export of MS Project Online projects to .PDF, avoid these common pitfalls:

• Skipping Print Settings Optimization: Neglecting to adjust print settings can result in misaligned or distorted content in the exported .PDF.
• Exporting without Considering Security: If the project contains sensitive information, ensure you have applied appropriate security measures before exporting to .PDF.
• Ignoring File Compatibility: Not all devices and software applications support .PDFs. Check the compatibility requirements before sharing or using the exported files.

Applications and Use Cases

Beyond printing, exported .PDFs can be used in numerous innovative applications:

• Digital Archiving: Store project plans and documentation for long-term preservation and easy retrieval.
• Stakeholder Communication: Share project updates and plans with stakeholders in a visually appealing and accessible format.
• Project Documentation: Create detailed project documentation that serves as a valuable asset for future reference and audits.

Conclusion

Exporting MS Project Online projects to .PDF is a versatile and effective way to share, print, and archive your plans. By following the steps outlined in this guide and avoiding common mistakes, you can create high-quality .PDFs that meet your business needs. Embrace the power of .PDFs to streamline your project management processes and enhance communication with stakeholders.