Asset Keeper 101: The Ultimate Guide to Asset Management in 2023

What is Asset Keeper?

Asset keeper, also known as asset tracking system or asset management system, is a software solution designed to help organizations keep track of their physical assets. These assets can include anything from computers and office equipment to vehicles and machinery.

Asset keeper provides a centralized repository for all asset data, including location, condition, maintenance history, and other relevant information. This data can be used to manage assets more effectively, prevent theft or loss, and improve maintenance planning.

Why Asset Keeper Matters?

According to a study by the Aberdeen Group, organizations that use asset keeper can realize significant benefits, including:

• Reduced asset loss and theft
• Improved maintenance efficiency
• Increased asset utilization
• Enhanced compliance with regulations

Benefits of Asset Keeper

Asset keeper offers a number of benefits to organizations, including:

• Reduced asset loss and theft: Asset keeper can help organizations keep track of their assets and prevent theft or loss. This can save organizations money and protect their assets from damage or destruction.
• Improved maintenance efficiency: Asset keeper can help organizations track maintenance history and schedule maintenance tasks. This can help organizations avoid unplanned downtime and keep their assets running smoothly.
• Increased asset utilization: Asset keeper can help organizations track asset usage and identify underutilized assets. This can help organizations optimize their asset use and get the most out of their investment.
• Enhanced compliance with regulations: Asset keeper can help organizations track compliance with regulations and standards. This can help organizations avoid fines and penalties and protect their reputation.

How Asset Keeper Works

Asset keeper typically works by using a combination of software and hardware. The software is used to track asset data and manage asset-related tasks. The hardware, such as RFID tags or GPS devices, is used to track assets physically.

When an asset is added to the system, it is assigned a unique identifier. This identifier is used to track the asset throughout its lifecycle. The asset's location, condition, and other relevant information are also recorded in the system.

Asset keeper can be used to track assets in a variety of ways. Some common methods include:

• RFID tags: RFID tags are small, wireless devices that can be attached to assets. RFID tags emit a unique signal that can be detected by RFID readers. This allows organizations to track assets in real time.
• GPS devices: GPS devices are small, battery-powered devices that can be attached to assets. GPS devices use the Global Positioning System to track assets' location. This allows organizations to track assets anywhere in the world.
• Barcode scanners: Barcode scanners are used to scan barcodes that are attached to assets. Barcodes contain information about the asset, such as its serial number and model number. This allows organizations to track assets quickly and easily.

Types of Asset Keeper

There are a variety of different asset keeper systems available on the market. Some of the most common types of asset keeper systems include:

• Cloud-based asset keeper systems: Cloud-based asset keeper systems are hosted in the cloud. This means that organizations can access their asset data from anywhere with an internet connection. Cloud-based asset keeper systems are typically more affordable than on-premises asset keeper systems.
• On-premises asset keeper systems: On-premises asset keeper systems are installed on an organization's own servers. This gives organizations more control over their asset data, but it can also be more expensive and complex to manage.
• Hybrid asset keeper systems: Hybrid asset keeper systems combine the features of cloud-based and on-premises asset keeper systems. This gives organizations the flexibility to choose the best of both worlds.

Choosing an Asset Keeper System

When choosing an asset keeper system, it is important to consider the following factors:

• The size of your organization: The size of your organization will determine the features and functionality you need in an asset keeper system.
• The types of assets you need to track: The types of assets you need to track will determine the type of asset keeper system you need.
• Your budget: The cost of an asset keeper system will vary depending on the features and functionality you need.
• Your IT resources: The complexity of an asset keeper system will determine the level of IT resources you need to manage it.

Getting Started with Asset Keeper

Getting started with asset keeper is easy. Simply follow these steps:

1. Choose an asset keeper system: There are a variety of different asset keeper systems available on the market. Choose the system that best meets your needs.
2. Implement the system: Implement the asset keeper system according to the manufacturer's instructions.
3. Add your assets to the system: Add your assets to the system one at a time. Be sure to enter all of the relevant information, such as the asset's location, condition, and maintenance history.
4. Start using the system: Once you have added your assets to the system, you can start using it to track and manage your assets.

Asset Keeper Best Practices

Here are some best practices for using asset keeper:

• Keep your data up to date: Be sure to keep your asset data up to date by adding new assets to the system and updating the information on existing assets.
• Use the system regularly: The more you use the system, the more valuable it will be. Make sure to use the system to track and manage your assets on a regular basis.
• Get feedback from users: Ask users for feedback on the system and make changes as needed. This will help you ensure that the system is meeting the needs of your users.

Conclusion

Asset keeper is a valuable tool that can help organizations manage their assets more effectively. By following the tips in this article, you can get the most out of your asset keeper system and improve the efficiency of your organization.

Additional Resources

• Asset Management Software: The Ultimate Guide
• Choosing the Right Asset Management System for Your Business
• The Benefits of Asset Management Systems

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